At vConferenceOnline, we believe in clear, straightforward pricing that aligns with the value we provide. We’re committed to helping associations deliver exceptional virtual and hybrid events without the complexity of hidden fees or commissions on your registrations. Unlike platforms with convoluted enterprise quotes, our tiered approach offers predictable costs and scalable solutions to meet your specific needs.
Important note:
Our support models are adaptable and customized for your event, with no upselling. We offer options like “Self-Service” for large events and “Fully-Managed” for smaller ones, but we’ll work with you to find the perfect fit.
Choose the service level that best fits your team’s capacity and the complexity of your continuing education events:
| Feature | Self-Service | Assisted Service | Fully Managed |
|---|---|---|---|
| Attendee Range Focus | 0-250 | 251 – 500 | 501 – 1000 |
| CE Automation Suite | 🟢 | 🟢 | 🟢 |
| Support, Email/Knowledge Base | 🟢 | 🟢 | 🟢 |
| Support, Priority Email, Phone | 🟢 | 🟢 | |
| Support, Event Manager | 🟢 | ||
| Event Website & Branding | 🟢 | 🟢 | 🟢 |
| Registration Management | 🟢 | 🟢 | 🟢 |
| No Registration Transaction Charges | 🟢 | 🟢 | 🟢 |
| Live Streaming & Webinars | 🟢 | 🟢 | 🟢 |
| YouTube Support | 🟢 | 🟢 | 🟢 |
| Microsoft Teams Support | 🟢 | 🟢 | 🟢 |
| Zoom Sessions Support | 🟢 | 🟢 | 🟢 |
| RTMP Session Support | 🟢 | 🟢 | 🟢 |
| On-Demand Content | 🟢 | 🟢 | 🟢 |
| Session Hours included Total, across all of your open events | 3 | 7 | Unlimited |
| Attendee Engagement Tools | 🟢 | 🟢 | 🟢 |
| Exhibitors Options | 3 | 5 | Unlimited |
| Exhibitor API, Lead Retrieval | 🟢 | 🟢 | |
| Exhibitor Assistance | 🟢 | ||
| Reporting & Analytics | 🟢 | 🟢 | 🟢 |
| API Access to Registrations, Class Completion | Optional | 🟢 | 🟢 |
| Dedicated Onboarding | Self-Guided | 🟢 | 🟢 |
| Managed Services | Hourly Rate | Project-Based Pkgs | 🟢 |
| Starting Price (Monthly) | ~ $99/mo. | ~ $499/mo. | Starting at $999/mo. |
Please Note: These prices are estimates based on common industry event configurations and the vConferenceOnline service. For accurate and tailored pricing based on your specific needs, we encourage you to request a consultation.
What’s Included Across Relevant Tiers:
No matter the size or support level you choose, vConferenceOnline provides a robust foundation for your virtual and hybrid events, including:
- Comprehensive CE Automation Suite: Tools to manage credits, track attendance, generate certificates, and ensure compliance for continuing education events.
- Reliable Platform Infrastructure: A stable and secure environment for hosting your online events.
- Basic Support Resources: Access to our knowledge base and email support to assist you.
- Options for Exhibitors & Sponsors: Features to showcase your partners and generate revenue (features vary by tier).
- Essential Attendee Engagement Tools: Features like chat, Q&A, and polling to foster interaction.
- Streamlined Registration: Robust tools to manage your event registrations efficiently.
- No Transaction Charges on Registrations: Keep 100% of your registration revenue – we don’t charge per-registration fees.
Optional Add-ons:
Enhance your events with these optional add-on services:
- Dedicated Onboarding Specialist: Personalized guidance to get your first event set up for success. (Estimated $299 one-time fee)
- Advanced Technical Support Packages: Extended support hours and faster response times. (Custom Pricing)
- Custom Branding & Website Design: Tailored design services to create a unique event experience. (Custom Quote)
- Integration with Third-Party Platforms: Connect vConferenceOnline with your existing CRM, marketing automation, and other tools. (Custom Pricing based on integration complexity)
- Managed Speaker Coordination: Assistance with speaker onboarding, communication, and technical checks. (Project-based pricing)
- No Ongoing Credit Card Processing Fees: After the initial setup of your payment gateway, we do not charge any additional fees for credit card transactions processed through our platform for your registrations.
Frequently Asked Questions (FAQ):
- What is the contract length? Our standard plans are month-to-month, offering you flexibility. We can also discuss longer-term agreements based on your needs.
- What are your payment terms? We typically bill monthly in advance via credit card or other agreed-upon methods.
- What happens if I exceed my attendee limit? We understand that event attendance can fluctuate. We’ll work with you on a flexible overage policy or help you upgrade to the next tier if consistent growth occurs.
- What kind of support is included? Support levels vary by tier, ranging from email and knowledge base access in the Self-Service plan to dedicated event manager support in the Fully Managed option. Priority support and phone assistance are included in the Assisted/Amazing Service tier.
- Do you charge commissions or transaction fees on registrations? Absolutely not! You keep 100% of your registration revenue. Our pricing is based on a flat fee per tier, with no per-registration transaction charges.
- Are there any fees for credit card processing? We facilitate the connection to your chosen payment gateway. After the initial setup of your payment gateway, vConferenceOnline does not charge any additional fees for credit card transactions processed for your event registrations. Standard processing fees from your chosen payment gateway will still apply.
- Are there any hidden fees? We are committed to transparent pricing. The features and any optional add-ons will be clearly outlined.
Ready to find the perfect plan for your association’s virtual and hybrid events?
Click Getting Started above and we’ll set up a time to talk about your next event.